01
Who we are
Agentic Wizards runs this website and decides how the information you send through it is used. This notice covers the website at agentic-wizards.com, its forms (contact, the Guild Assessment, the Guild Plan request and the plan review) and its chat assistant. Work we do for clients is covered by the service agreement with that client.
Questions about this notice go to hello@agentic-wizards.com.
02
What we collect
What you type into a form: your name, work email, organization, role, company size if asked, what you tell us about your work, your answers to the assessment questions, and the offers you selected. No form asks for payment details, and please share no regulated or sensitive data.
What you write in the chat: your messages to the chat assistant and its replies, and, if you ask for a person, the name and email you give with your consent.
From your Guild Assessment answers: a suggested starting point and a priority score, worked out in your browser from your answers by fixed rules (company size, timing, your part in the decision, budget and the size of the work). The score is not shown to you; it travels with your answers to help the team decide how soon to follow up.
Your consent choices: whether you agreed to us using the form, whether you opted in to news, when, and the version of this notice you saw.
Context sent with the form: the page you sent it from, the website that referred you and any campaign tags in the link (such as utm_source).
Added by our systems: the time we received it and a keyed one-way hash of your network address, used only to limit abuse. We never store the address itself.
Stored on your device: this site keeps your theme choice and your Guild Plan (the offers you added) until you clear them, and, for the visit only, your Guild Assessment progress, the page that brought you here, and, while a form is open, a random submission id, your plan-review draft and your receipt, in your browser's storage. They stay on your device and are not used to track you. The site sets no cookies of its own and uses no analytics, advertising or social-media trackers. The full list is on the cookies and storage page.
03
Why we use it
To read your request, reply to it, and prepare an assessment or proposal you asked for. A Human Wizard reviews every submission. The Guild Assessment asks questions that depend on your earlier answers and suggests a starting point and some reading; its priority score only helps us order our replies. Nothing on this website makes a decision about you: a person reads every submission and decides what happens next.
To answer questions in the chat: the chat assistant is an AI, and it says so. It cannot commit Agentic Wizards to scope, price or dates; a Human Wizard confirms anything binding. When the Guild Assessment suggests a substantial project and the chat is available, it may offer you a conversation with the assistant; you choose whether to send anything.
To keep the forms free of spam and abuse: the bot check, rate limits and the hashed network address exist for this.
To send you occasional news about Agentic Wizards, only if you ticked the optional box. You can stop it at any time.
We rely on your agreement when you send a form, on taking the steps you asked for before any contract, and on our legitimate interest in answering business enquiries and protecting the site. We do not sell your information or share it for advertising.
04
Who processes it for us
Amazon Web Services hosts the website and Citadel. Servers are in the United States (us-east-1).
Cloudflare provides Turnstile, the check that a form is sent by a person. Turnstile runs in a frame from challenges.cloudflare.com and processes technical signals such as your IP address and browser characteristics to make that check.
Microsoft 365 hosts our team mailbox, which receives the notification and from which we reply to you.
Citadel is our own business system, hosted on Amazon Web Services. It receives what you send through a form or the chat, keeps it apart until a Human Wizard has reviewed it, and then records it as a lead.
The chat's AI model provider: chat messages are processed by the AI model that Citadel uses for the assistant. The chat is not switched on yet; before it is, this notice will name that provider and where it processes data.
These providers act on our instructions. Your information may be processed in the United States.
05
How long we keep it
We keep a form submission and its Citadel record for up to 24 months after we receive it, then delete them, unless the request turns into work together. In that case the information becomes part of the client record and follows the service agreement.
Chat conversations are kept by Citadel with the request they belong to; how long a conversation that leads to no request is kept will be stated here before the chat is switched on.
The bot-check token is used once and not stored. Information on your device stays until you clear your browser's storage; the assessment progress is cleared when you close the tab.
06
Your rights and requests
You can ask to see the information we hold about you, correct it, delete it, or stop us using it for a purpose, and you can withdraw consent you gave. Email hello@agentic-wizards.com with the subject "Privacy request" from the address you used on the form, so we can find your submission and confirm it is yours.
A person handles each request. We reply within one month. If you are not satisfied with our answer, you can complain to the data protection authority where you live.
07
How we protect it
Everything travels over HTTPS. What you send is stored in Citadel, which only our team can reach, by a part of the system that can add submissions but not read them back. Our logs never record what you wrote.
08
Changes and contact
When this notice changes we publish the new text here with a new version id; the version you saw stays recorded with your submission. This is version privacy-2026-10-06-draft4.
Contact: hello@agentic-wizards.com, or the contact form.